Head of a department (sector) of non-secret office work. Job description. Sample job description for the head of the office management department

OFFICE REGULATIONS
head of the office management department,letters and appeals from the Ministry of Labor and social development Rostov region

1. GENERAL PROVISIONS

1.1. The position of head of the department of office work, letters and appeals of the Ministry of Labor and Social Development of the Rostov Region belongs to the leading group of positions in the state civil service of the region in the “managers” category.

1.2. The position of the head of the department of office work, letters and appeals has the right to replace a citizen Russian Federation who has reached the age of 18 and owns state language Russian Federation and meeting the qualification requirements provided for in Part 2 of these job regulations.

1.3. Appointment to a position and dismissal from a position are made by order of the Minister of Labor and Social Development of the Rostov Region in agreement with the Deputy Head of Administration (Governor) of the region for organizational, personnel work and issues local government.

1.4. The head of the department is directly subordinate to the deputy minister in his activities.

1.5. Subordinate to the head of the department are 7 state civil servants, 3 employees carrying out technical support activities of the ministry

1.6. The head of the department in his work is guided by the Constitution of the Russian Federation, Federal Law dated July 27, 2004 No. 79-FZ “On State civil service Russian Federation", Regional Law of July 26, 2005 No. 344-ZS "On the State Civil Service of the Rostov Region", regulations, regulations, instructions for office work of the Ministry of Labor and Social Development, regulations on the department, official regulations.

2. QUALIFICATIONS REQUIREMENTS FOR THE HEAD OF THE DEPARTMENT

2.1. Availability of higher professional education.

2.2. At least two years of experience in the state civil service of the Russian Federation (other types of civil service) or at least four years of work experience (experience) in the specialty.

2.3. Professional knowledge required to perform job duties:
- Constitution of the Russian Federation;
- Charter of the Rostov region;
- Federal Law of July 27, 2004 No. 79-FZ “On the State Civil Service of the Russian Federation”;
- Federal Law No. 122-FZ dated August 22, 2004 “On amendments to the legislative acts of the Russian Federation and the recognition as invalid of certain legislative acts of the Russian Federation in connection with the adoption of federal laws “On amendments and additions to the Federal Law “On general principles organizations of legislative (representative) and executive bodies state power subjects of the Russian Federation";
- Federal Law No. 59-FZ dated May 2, 2006 “On the procedure for considering appeals from citizens of the Russian Federation”;
- Federal Law of December 25, 2008 No. 273-FZ “On Combating Corruption”;
- Federal Law No. 8-FZ dated 02/09/2009 “On ensuring access to information about activities government agencies and local governments";
- Federal laws, Decrees and Orders of the President of the Russian Federation, Decrees and Orders of the Government of the Russian Federation in the areas of activity of the ministry;
- Regional Law of the Rostov Region dated July 22, 2005 No. 344-ZS “On the State Civil Service of the Rostov Region”;
- Regional Law of the Rostov Region dated September 18, 2006 No. 540-ZS “On the procedure for considering citizens’ appeals”;
- Regional Law of the Rostov Region dated June 12, 2009 No. 218-ZS “On Combating Corruption in the Rostov Region”;
- Regulations of the Administration of the Rostov region;
- Regulations on the internal organization of the Ministry of Labor and Social Development of the Rostov Region;
- Regulatory legal acts of the Head of the Administration (Governor) of the Rostov region and the Administration of the Rostov region in the areas of activity of the ministry;
- Standard instructions on office work in federal bodies executive power, approved by order of the Ministry of Culture and Mass Communications of the Russian Federation dated November 8, 2005 No. 536;
- Instructions for the reception of citizens at the Ministry of Labor and Social Development of the Rostov Region;
- Instructions for office work of the Ministry of Labor and Social Development.
- GOST R 6.30-2003 “Unified system of organizational and administrative documentation. Requirements for document preparation";
- Guidelines on the organization of work on the reception of citizens in the social protection authorities of the Rostov region;
- The procedure for working with written appeals from citizens at enterprises and social protection institutions of the Russian Federation, approved by order of the Ministry of Social Protection of the Russian Federation dated September 11, 1995;

2.4. Skills required to perform job duties:
- organization of work to consider written and oral appeals from citizens;
- information, analytical and methodological support for the activities of the ministry in considering citizens’ appeals, preparation of official documents, materials for board meetings, organizational and administrative documents, letters, certificates, acts;
- organizing the reception of citizens, the ability to establish an atmosphere of mutual understanding, choosing a style of interaction with citizens, techniques for building an information dialogue, techniques for effective communication by phone;
- phone operation " hotline»;
- ensuring centralized registration, accounting and control over the execution of citizens’ requests and official documents using automated technologies;
- improving the documentation support of the ministry, preparing instructions regulating the issues of documentation support for management, accounting and ensuring the safety of documents;
- organization of document flow.

3. JOB DUTIES, RIGHTS AND RESPONSIBILITIESHEAD OF DEPARTMENT

3.1. Job responsibilities Head of Department:

3.1.1. In his activities he is guided by the main responsibilities of a state civil servant, provided for by the Federal Law of July 27, 2004 No. 79-FZ “On the State Civil Service of the Russian Federation”, Regional Law of July 26, 2005 No. 344-ZS “On the State Civil Service of the Rostov Region "

3.1.2. Based on the requirements stipulated by the Federal Law of December 25, 2008 No. 273-FZ “On Combating Corruption,” it notifies in the prescribed manner representative of the employer about all cases of any persons contacting him in order to induce him to commit corruption offences.

3.1.3. Based on the tasks of the department:
- exercises control over accounting work, compilation and distribution of documents, ensures clear organization of office work services;
- organizes the work of the department for receiving and sending documents using the electronic document management and office management system “Delo”;
- preparing correspondence on the most important issues for management’s consideration;
- exercises control over the correctness of receipt of documents from social protection authorities of urban districts and municipal areas, and other departments;
- provides methodological guidance on the issues of working with letters from citizens, conducting personal reception of citizens, general office work, working with archival documents, monitoring the execution of orders from higher authorities and decisions of the ministry on supervised issues;
- organizes the reception of citizens by the leadership of the ministry and monitors the execution by structural units of instructions given at the reception;
- ensures control over the execution of official documents by departments of the ministry and informs management about the progress of consideration of documents;
- participates in the development of measures to improve document flow, work with letters and reception of citizens, with documents generated as a result of the activities of the ministry, control and verification of the execution of documents;
- develops regulations for the work of the ministry, instructions for office work in the Ministry of Labor and Social Development of the Rostov Region;
- preparation of a quarterly analysis of the organization of work with letters, complaints, applications, structural divisions of the ministry, the reasons for receiving written requests from citizens;
- preparation of a semi-annual review letter based on the results of consideration of letters, complaints and applications, an annual review based on the results of inspections of the organization of work with citizens’ appeals for territorial social protection bodies, is responsible for the preparation of established reporting;
- takes part in due diligence the work of territorial social protection bodies in working with letters, complaints, applications and receiving citizens, in receiving citizens by the heads of territorial social protection bodies of the region;
- exercises control over the formation of archival documents, their storage, preparation for the annual write-off of archival documents with an expired storage period, compliance in the archive premises with the conditions necessary to ensure the safety of documents;
- develops a consolidated nomenclature of files, organizes coordination with the expert commission of the regional archive;
- ensures control over the high-quality and timely execution of typewritten, copying and duplicating work, gives permission to copy documents and establishes the order of their execution;
- organizes work to improve the level professional knowledge department employees;
- distributes job responsibilities of department employees;
- carries out the instructions of the deputy minister, minister;
- maintains confidentiality when processing personal data in accordance with current regulatory legal documents.

3.2. Rights of the head of the department:

3.2.1. In accordance with Article 14 Federal Law dated July 27, 2004 No. 79-FZ “On the State Civil Service of the Russian Federation” has the rights:
- ensuring proper organizational and technical conditions necessary for the performance of official duties;
- familiarization with the official regulations and other documents defining his rights and responsibilities for the position being filled in the state civil service, criteria for assessing the effectiveness of performance of official duties, indicators of professional performance official activities and conditions for job growth;
- rest provided by establishing normal duration, working time, providing days off and non-working days holidays, as well as annual paid basic and additional leaves;
- wages and other payments in accordance with regional law;
- obtaining, in the prescribed manner, information and materials necessary for the performance of official duties, as well as making proposals for improving the activities of the department;
- familiarization with reviews of his professional work and other documents before adding them to his personal file, materials of his personal file, as well as to attach his written explanations and other documents and materials to his personal file;
- protection of information about a civil servant;
- job growth on a competitive basis;
- professional retraining, advanced training and internship in the manner established by the Regional Law;
- membership in a trade union;
- consideration of individual service disputes in accordance with this Regional Law;
- carrying out an internal audit at his request;
- protection of their rights and legitimate interests in the civil service, including appealing their violation to the court;
- medical insurance in accordance with the Regional Law on Medical Insurance of State Employees of the Region;
- state protection of his life and health, the life and health of his family members, as well as property belonging to him;
- state pension provision in accordance with the Regional Law.

3.2.2. Within the assigned job responsibilities:
- inform the leadership of the ministry about the state of affairs regarding the activities of the department;
- make proposals to take measures against those responsible for violating the established requirements for working with citizens’ appeals, official documents, for the reception of citizens, etc.;
- check the status of work with citizens’ appeals in territorial social protection bodies and structural divisions of the ministry;
- demand fulfillment of established deadlines for the consideration of letters, complaints, applications, official documents, request the necessary certificates for the reception of citizens from all departments, departments, subordinate institutions;
- do not accept for printing documents that are carelessly executed and with big amount edits and insertions;
- do not accept for copying incorrectly executed documents that are not related to the activities of the ministry;
- demand compliance with work regulations, instructions for office work in the ministry, procedures for working with written and oral appeals from citizens, and archival documents.

3.3. Responsibilities of the head of the department:

3.3.1. Responsible for:
- failure to perform or improper performance of official duties assigned to him;
- action or inaction leading to violation of the rights and legitimate interests of citizens;
- compliance with labor and performance discipline;
- timely and high-quality execution of orders;
- safety of property provided for the performance of official duties;
- compliance with restrictions, fulfillment of obligations and requirements for official conduct;
- providing, in the prescribed manner, information about himself and his family members, about the income he received and the property owned by him that is subject to taxation, about property obligations;
- on the performance of functions and tasks assigned to the department, the state of labor and performance discipline in the department;
- violation of confidentiality when processing personal data.

4. List of issues on which the head of the department has the right or obligation to independently make management or other decisions

4.1. Organizing and conducting reception of citizens, operating a telephone hotline.

4.2. Organization of work to consider citizens' appeals,
official documents.

4.3. Organization of office work.

4.4. Work of the ministry's archive.

4.5. Typewriting, copying and duplicating works.

5. List of issues on which the head of the department has the right or obligation to participate in the preparation of draft regulatory legal acts and (or) draft management and other decisions

5.1. Organizing and conducting reception of citizens, operating a telephone hotline.

5.2. Organization of work on consideration of citizens' appeals and official documents.

5.3. Organization of office work.

5.4. Work of the ministry's archive.

5.5. Typewriting, copying and duplicating works.

6. TIMELINES AND PROCEDURES FOR PREPARING MANAGEMENT AND OTHER DECISIONS BY THE HEAD OF THE DEPARTMENT

6.1. In the time frame and manner established by regulatory legal acts, regulations, and instructions for office work of the Ministry of Labor and Social Development of the Rostov Region.

7. PROCEDURE FOR OFFICIAL INTERACTION WITH THE HEAD OF THE DEPARTMENT

7.1. Interacts with state civil servants, heads of the Regional Administration, ministries, with territorial social protection bodies, other departments, organizations and institutions on the activities of the department within the powers established by the official regulations.

8. LIST OF PUBLIC SERVICES PROVIDEDHEAD OF THE DEPARTMENT FOR CITIZENS AND ORGANIZATIONS IN ACCORDANCE WITH THE REGULATIONS OF THE MINISTRY

8.1. Consulting citizens, departments, organizations and institutions,
territorial social protection bodies within the powers established by the official regulations.

8.2. Preparation of responses to citizens’ requests regarding activities
department.

8.3. Receiving citizens and providing clarifications via telephone hotline.

9. INDICATORS OF EFFICIENCY AND PERFORMANCE OF PROFESSIONAL SERVICE ACTIVITIES
CHIEFDEPARTMENT

9.1.Systematic work to improve the level of professional knowledge.

9.2. Knowledge of the structure of social protection bodies of the Rostov region, others
departments of the region.

9.3. The quality of preparation of official documents.

9.4. Timeliness and effectiveness of solving assigned tasks.

9.5. Compliance with labor and performance discipline.

9.6. Compliance with the requirements for the position.

9.7. Assessment of activities by the leadership of the ministry.

1. General Provisions

1.1. The clerk belongs to the category of technical performers.
1.2. The clerk is appointed to the position and dismissed from it by order of the general director of the company.
1.3. The clerk reports directly to CEO/ head of the organization’s documentation support / head of the office.
1.4. During the absence of the clerk, his rights and responsibilities are transferred to another official, as announced in the order of the organization.
1.5. A person who meets the following requirements is appointed to the position of clerk: education - higher, incomplete higher or secondary specialized, experience similar work from six months, knowledge of office work, Microsoft Office programs.
1.6. The clerk is guided in his activities by:
- regulatory legal acts, regulations, instructions, other guidance materials and documents on record keeping at the enterprise;
- Instructions for office work and archive work at the enterprise;
- Company Charter, Internal Labor Regulations;
- orders and instructions from management;
- this job description.

2. Job responsibilities of the clerk

The Clerk performs the following duties:
2.1. Receives and registers correspondence and forwards it to structural units.
2.2. In accordance with the resolution of the management of the enterprise, it transfers documents for execution, issues registration cards or creates a data bank.
2.3. Maintains a card file for recording the passage of documentary materials, exercises control over their execution, and issues the necessary certificates on registered documents.
2.4. Sends completed documentation to recipients.
2.5. Keeps records of received and sent correspondence, systematizes and stores documents in the current archive.
2.6. Provides convenient and fast document search.
2.7. Prepares and submits to the archive of the enterprise documentary materials completed by office work, registration card files or computer data banks, draws up inventories of cases transferred for storage to the archive.
2.8. Accepts documents for signature by the head of the office / head of the documentation support department, checks the correctness of their preparation and execution.
2.9. Ensures the safety of ongoing official documentation.
2.10. Performs individual official assignments from his immediate superior.

3. Rights of the clerk

The clerk has the right:
3.1. Get acquainted with draft decisions of the enterprise management concerning its activities.
3.2. Submit proposals for improvement of work related to the provided for management consideration this instruction responsibilities.
3.3. Request personally or on behalf of your immediate supervisor from department heads and specialists information and documents necessary to perform your job duties.
3.4. Require the management of the enterprise to provide assistance in the performance of their official duties and rights.

4. Responsibility of the clerk

The clerk is responsible for:
4.1. For failure to perform and/or untimely, negligent performance of one’s official duties.
4.2. For failure to comply with current instructions, orders and regulations on maintaining trade secrets and confidential information.
4.3. For violation of internal labor regulations, labor discipline, safety regulations and contraventions fire safety.

This instruction has been automatically translated. Please note that automatic translation is not 100% accurate, so there may be minor translation errors in the text.

Preface

0.1. The document comes into force from the moment of approval.

0.2. Document developer: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _.

0.3. The document has been approved: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _.

0.4. Periodic verification of this document is carried out at intervals not exceeding 3 years.

1. General Provisions

1.1. The position "Head of the non-secret office work department" belongs to the "Managers" category.

1.2. Qualification requirements- complete higher education relevant professional direction at the educational and qualification level of a master's, specialist. Postgraduate education in management. At least 2 years of experience in office management or in management positions in other areas economic activity at least 5 years.

1.3. Knows and applies in practice:
- The Constitution of Ukraine, the legislation of Ukraine and regulations of the State Service for Special Communications on issues related to the organization of office work, the Disciplinary Charter, the state system of office work, standards of a unified system of organizational and administrative documentation;
- structure of the State Special Communications Service;
- organization of office work, document flow diagrams;
- the procedure for compiling a nomenclature of cases, inventories of permanent and temporary storage cases, established reporting;
- timing and procedure for transferring cases to the archive;
- systems for organizing control over the execution of documents;
- organizational technology and other technical means of managerial work in the field of office work;
- basics of economics, organization of production, labor and management;
- basics of labor legislation;
- rules business etiquette;
- rules and regulations of labor protection and fire protection;
- basic principles of computer operation and related software. Must speak the state language.

1.4. The head of the non-secret office work department is appointed to the position and dismissed from the position by order of the organization (enterprise/institution).

1.5. The head of the non-secret office work department reports directly to _ _ _ _ _ _ _ _ _ _ .

1.6. The head of the non-secret office work department supervises the work of _ _ _ _ _ _ _ _ _ _ .

1.7. The head of the non-secret office work department during his absence is replaced by a person appointed in accordance with the established procedure, who acquires the corresponding rights and is responsible for the proper performance of the duties assigned to him.

2. Characteristics of work, tasks and job responsibilities

2.1. Manages and organizes the work of the personnel of the department (sector) in conducting non-secret paperwork in the State Special Communications Agency.

2.2. Develops and implements draft instructions for record keeping and technological processes work with documents and other information materials received by the department (sector) of non-secret office work.

2.3. Provides methodological guidance on organizing office work in the State Special Communications Authority.

2.4. Ensures timely processing of incoming and outgoing correspondence and its delivery to its destination.

2.5. Organizes work on registration, accounting and transfer to the relevant structural units of the State Special Communications Authority of orders and directives of management and other documents of non-secret office work.

2.6. Monitors compliance established rules formation, storage and timely submission of files to the archive, preparation of certificates on compliance with deadlines for the execution of documents.

2.7. Provides printing and reproduction of official documents, registration of travel documents and registration of personnel (representatives of other enterprises, institutions, organizations) who arrive on a business trip to the State Special Communications Authority.

2.8. Participates in planning, organizing and improving the activities of non-secret office work areas of the State Special Communications Service.

2.9. Develops unified documentation systems for various purposes, organizes the implementation and maintenance of a documentation system on electronic media.

2.10. Takes measures to streamline the composition of documents and information indicators, reduce their number, and prepares proposals to ensure optimization of document flow.

2.11. Studies and summarizes advanced domestic and international experience in the field of documentary support, participates in the development of normative and methodological materials on documentary support.

2.12. Takes measures to provide the personnel of the department (sector) of non-secret office work of the State Special Communications Authority with the necessary instructions and reference materials, office equipment and other means necessary to perform official duties, contributes to the improvement of his qualifications.

2.13. Knows, understands and applies current regulations relating to his activities.

2.14. Knows and complies with the requirements of regulations on labor protection and environment, complies with the standards, methods and techniques of safe work performance.

3. Rights

3.1. The head of the non-secret records management department has the right to take actions to prevent and eliminate cases of any violations or inconsistencies.

3.2. The head of the non-secret office work department has the right to receive all social guarantees provided for by law.

3.3. The head of the non-secret office work department has the right to demand assistance in the performance of his official duties and the exercise of rights.

3.4. The head of the non-secret office work department has the right to demand the creation of organizational and technical conditions necessary for the performance of official duties and the provision necessary equipment and inventory.

3.5. The head of the non-secret office work department has the right to get acquainted with draft documents relating to his activities.

3.6. The head of the non-secret office work department has the right to request and receive documents, materials and information necessary to fulfill his official duties and management orders.

3.7. The head of the non-secret office work department has the right to improve his professional qualifications.

3.8. The head of the non-secret office work department has the right to report all violations and inconsistencies identified in the course of his activities and make proposals for their elimination.

3.9. The head of the non-secret office work department has the right to familiarize himself with documents defining the rights and responsibilities of the position held, and criteria for assessing the quality of performance of official duties.

4. Responsibility

4.1. The head of the non-secret office work department is responsible for failure to fulfill or untimely fulfillment of the duties assigned by this job description and (or) failure to use the granted rights.

4.2. The head of the non-secret office work department is responsible for non-compliance with internal labor regulations, labor protection, safety precautions, industrial sanitation and fire protection.

4.3. The head of the non-secret office work department is responsible for the disclosure of information about the organization (enterprise/institution) related to a trade secret.

4.4. The head of the non-secret office work department is responsible for failure to fulfill or improper fulfillment of internal requirements regulatory documents organization (enterprise/institution) and legal orders of management.

4.5. The head of the non-secret office work department is responsible for offenses committed in the course of his activities, within the limits established by the current administrative, criminal and civil legislation.

4.6. The head of the non-secret office work department is responsible for causing material damage to the organization (enterprise/institution) within the limits established by the current administrative, criminal and civil legislation.

4.7. The head of the non-secret office work department is responsible for the misuse of the provided official powers, as well as using them for personal purposes.

5. Specialization

5.1. Has the right: on behalf of management, to represent the department (sector) in other bodies of the State Special Communications Service, state authorities, local governments on issues of organizing and maintaining office work; carry out within the limits of its powers and established regulations business correspondence with executive authorities, local governments, enterprises, institutions and organizations; in the prescribed manner, receive statistical and operational data necessary to perform official duties; make proposals to management on issues of improving the work of conducting non-secret office work; take measures to encourage and impose penalties on the personnel of the department (sector) of non-secret office work.

Job description of the head of the office (head of the office management department as part of the preschool educational institution service)

I. General provisions

1.1. The head of the office answers:

1.1.1. For the work of the office, timely and high-quality execution of tasks as intended.

1.1.2. For performing and labor discipline office staff.

1.1.3. For the safety of documents (information) containing state and official secrets.

1.1.4. For security safe conditions labor, maintaining order, complying with fire safety rules in the office premises.

1.2. Qualification requirements: average professional education without presenting requirements for work experience or initial vocational education and work experience in the specialty of at least 3 years.

1.3. IN practical activities should be guided by:

1.3.1. Instructions for documentation support for enterprise management (inv. N...).

1.3.2. Regulations on the office (inv. N...).

1.3.3. Internal labor regulations (inv. N...).

1.3.4. Rules for occupational health and safety, ensuring industrial sanitation and fire protection (inv. NN ..., ..., ...).

1.3.5. This job description.

1.4. Must know:

1.4.1. Regulatory legal acts, other documents and materials on the activities of the office.

1.4.2. Organization of office work.

1.4.3. Organizational structure enterprises.

1.4.4. Scheme organizational interaction offices with structural divisions of the enterprise.

1.4.5. Industry standards for a unified system of organizational and administrative documentation (USORD).

1.4.6. Basics scientific organization office work labor.

1.4.7. Fundamentals of labor legislation of the Russian Federation (as it relates).

1.4.8. Rules for the operation of technical means of automation and mechanization of office work.

II. General job responsibilities

2.1. The head of the office is obliged to:

2.1.1. Lead and manage the work of the office effectively.

2.1.2. Ensure that the office performs its daily tasks in a timely and high-quality manner in strict accordance with according to the approved procedure work.

2.1.3. Manage the development and maintenance of service documentation.

2.1.4. Provide rational use material, technical and other means of the office in the interests of performing tasks as intended.

2.1.5. Provide reliable protection documents and information constituting state and official secrets.

2.1.6. Manage the training of subordinates, create conditions for them to improve their skills.

2.1.7. Monitor compliance by subordinates with internal labor regulations and safety requirements.

2.1.8. Use the granted rights in relation to subordinates to encourage them (hold them accountable).

III. Special Job Responsibilities

3.1. The head of the office is obliged to:

3.1.1. Ensure timely processing of incoming and outgoing correspondence and its delivery to its destination.

3.1.2. Monitor the deadlines for the execution of documents and their correct execution.

3.1.3. Organize work on registration, accounting, storage and transfer to the relevant structural units of current office work documents, including orders and instructions from management, on the formation of cases and their depositing.

3.1.4. Develop instructions for record keeping at the enterprise and organize their implementation.

3.1.5. Take measures to provide office workers with the necessary instructional and reference materials, as well as inventory, equipment, office equipment, technical means managerial work.

3.1.6. Carry out methodological management of the organization of office work in departments, control over correct formation, storage and timely delivery files in the archive, preparation of certificates on compliance with deadlines for the execution of documents.

3.1.7. Provide printing and reproduction of official documents.

3.1.8. Participate in the preparation of meetings convened by management and organize them Maintenance, preparation of travel documents, registration of employees arriving on a business trip.

3.2. The head of the office must promptly and fully work out and submit to the relevant officials reporting and other official documentation.

3.3. The working time regulations of the head of the office comply with the norms of federal labor legislation. The time of work and rest during the working day is regulated by the “Internal Labor Regulations” of the enterprise.

In case of official necessity, the head of the office may be involved in the performance of his duties overtime, in the manner prescribed by the provisions of federal labor legislation.

IV. Employee rights

4.1. The head of the office has the right:

4.1.1. Make decisions in order to ensure the daily activities of the office - on all issues within its competence.

5.1.2. Failure to comply with official instructions from the head of the preschool educational institution.

5.1.3. Failure to maintain state and official secrets.

5.1.4. Illegal use of granted official powers, as well as their use for personal purposes.

5.2. The main criterion for assessing the work of the head of the office is the completeness, timeliness and quality of performance of her official duties in accordance with these Instructions.

The head of the preschool educational institution service is authorized to evaluate the work of the head of the office. The powers of the head of the preschool education service to apply incentives and penalties against the head of the office are determined by the relevant job description and the Regulations on material incentives for employees of the enterprise (inv. NN ..., ...).

Job description of a clerk
(responsible for incoming correspondence)[name of organization, enterprise, etc.]

Real job description developed and approved in accordance with the provisions Labor Code Russian Federation and other regulations governing labor relations in the Russian Federation.

1. General Provisions

1.1. The clerk responsible for incoming correspondence belongs to the category of technical performers.

1.2. A person with primary vocational education, without any work experience requirements, or secondary (complete) education is appointed to the position of clerk responsible for incoming correspondence. general education and special training for installed program, without presenting requirements for work experience.

1.3. Appointment to a position and dismissal from it are made by order of the head of the enterprise on the recommendation of [the head of the office, the head of the documentation support department].

1.4. The clerk responsible for incoming correspondence must know:

Regulatory legal acts, regulations, instructions, other guidance materials and documents on record keeping at the enterprise;

Basic provisions of the United state system office work;

The structure of the enterprise and its divisions;

Standards for a unified system of organizational and administrative documentation;

The procedure for monitoring the passage of official documents and materials;

Fundamentals of labor organization;

Rules for the operation of computer equipment;

Internal labor regulations;

Labor protection rules and regulations.

- [fill in what you need].

1.5. The clerk responsible for incoming correspondence is guided in his activities by:

Regulations on the [office, documentation support department, other structural unit];

Instructions for office work and archive work at the enterprise;

This job description;

- [fill in what you need].

1.6. The clerk responsible for incoming correspondence reports directly to [the head of the office, the head of the documentation support department].

1.7. During the absence of the clerk responsible for incoming correspondence (vacation, illness, etc.), his duties are performed by a person appointed by the management of the enterprise. This person acquires the corresponding rights and is responsible for the proper performance of the duties assigned to him.

1.8. [Enter as appropriate].

2. Job responsibilities

Clerk responsible for incoming correspondence:

2.1. Performs work on accounting and registration of correspondence received by the enterprise from state authorities, local governments, banks and other organizations.

2.2. Provides control over the transfer of specified documents to management and performers.

2.3. Transfers to the head of the office (head of the documentation support department) correspondence that requires preliminary review.

2.4. Sends documents for execution in accordance with management resolution, prepares registration cards or creates a data bank.

2.5. Maintains a file of documents, monitors their execution, issues the necessary certificates on registered documentary materials.

2.6. Carries out control (with the necessary marks on the cards) over the passage and timely return by executors of documents to be returned to the office (documentation support department), with all materials for their execution.

2.7. Forms documents and files for the assigned area of ​​work and in accordance with the approved nomenclature.

2.8. Prepares documents for subsequent storage and use (examination of value, registration of files, compilation of inventories), transfer of completed cases to the archive of the enterprise.

2.9. Takes part in inspections of the organization of office work in the structural divisions of the enterprise.

2.10. Performs individual assignments of the head of the office (head of the documentation support department).

2.11. Ensures the safety of ongoing official documentation.

2.12. [Enter as appropriate].

3. Rights

The clerk responsible for incoming correspondence has the right:

3.1. Submit for consideration the head of the enterprise and the head of the office (head of the documentation support department) proposals for improving the activities of the department, forms and methods of working with documents.

3.2. Request information from executors about the passage and final execution of documents.

3.3. Within your competence, report to [the head of the office, the head of the documentation support department] about all shortcomings in the activities of the enterprise ( structural unit, individual employees) identified in the process of performing their official duties, and make proposals for their elimination.

3.4. Sign and endorse documents within your competence.

3.5. Require the management of the enterprise to provide assistance in the performance of the duties provided for in this job description.

3.6. [Enter as appropriate].

4. Responsibility

The clerk responsible for incoming correspondence is responsible for:

4.1. For improper performance or failure to fulfill one’s job duties as provided for in this job description - within the limits determined by the labor legislation of the Russian Federation.

4.2. For offenses committed in the course of carrying out their activities - within the limits determined by the administrative, criminal and civil legislation of the Russian Federation.

4.3. For causing material damage - within the limits determined by the labor and civil legislation of the Russian Federation.

4.4. The clerk responsible for incoming correspondence is personally responsible for:

The state of accounting and registration of documents specified in clause 1 of section 2 of this job description;

Formation of documents into files in accordance with the approved nomenclature, preparing them for subsequent storage and use;

- [fill in what you need].

The job description has been developed in accordance with [name, number and date of document].

Head of structural unit

[initials, surname]

[signature]

[day month Year]

Agreed:

Head of the legal department

[initials, surname]

[signature]

[day month Year]

I have read the instructions:

[initials, surname]

[signature]

[day month Year]