An example of an estimate for an office renovation. Estimated documentation

Estimating during construction work is mandatory, since almost every project has a budget that needs to be agreed. In the article, we will talk about the basic principles for developing construction estimates and how the Business.Ru service will help in drawing up estimates.

What you will learn about:

Basic principles of budgeting

Any estimate is made to have a plan for the implementation of a specific project, but also solves other problems. For example, budgeting for construction and other repair work is necessary to:

• separate the money needed for various materials, procedures and works;
• understand and tell the customer how much construction will cost;
• manage cash flows evenly and correctly, in accordance with time and requirements;
• check the financial feasibility of a particular design.

Estimated calculation during construction shows the cost of materials and work that are necessary for each of the processes separately.

Traditionally, the estimate is an annex to the contract for the provision of construction services.

The functionality of budgeting is one of the novelties of the Business.Ru service. This is useful for entrepreneurs and users of the system who are professionally engaged in construction or finishing work. Also, the ability to draw up construction estimates will simplify communication with contractors for store owners who delve into the process of repairing their facilities.

The principles of budgeting are spelled out in a special guide "Methodology for determining the cost of construction products on the territory of the Russian Federation" MDS 81-35-2004.

According to him, there are several types of estimates. Basically, the document determines the estimates when working with government orders and official bodies.

Types of construction estimates

MDS 81-35-2004 distinguishes the following types of construction estimates:

• local estimates (primary documents for the construction of large facilities and structures: buildings, roads, etc. at the base price level and with a forecast);
• object estimates (documents with figures from local estimates compiled with current year prices);
• consolidated estimates (created on the basis of previous documents, as well as on the basis of the estimated costs for the functioning of the administrative apparatus). They determine the final limit of funds that will be required for the construction of facilities.

Important! Guidelines are necessary for professional estimators for large government orders or construction firms. When compiling such estimates, they usually use reference books with prices for the year 2000, and then change them using a coefficient.

If we are talking about small companies when working with private companies or individuals, then a simpler version of the estimate is drawn up. The type of such a document differs in the areas of construction: a general estimate for construction work, as well as an estimate for finishing, electrical installation, design, plumbing, roofing, installation and other types of work.

An estimate for construction work is necessary if a global project is ahead: from the construction of a new building to the addition of a new building.

A sample estimate for construction work differs from other estimates in a large number of positions. For example, it may contain not only a list of installation, but also dismantling works.

A sample estimate for construction work looks like this:

A sample estimate for construction work can be compiled independently in an Excel spreadsheet, or you can use special services for making estimates. For example, this functionality is available in the Business.Ru cloud accounting system.

Based on the results of work in the service, the finished estimate is also uploaded to Excel, where it can be further corrected.

Electrical work is the whole range of repair work related to electrical wiring. These include complete and partial rewiring, rewiring in a new building, and even the installation of an electrical panel, sockets, and lights.

The peculiarity of such a document is that the basis of the estimate is a list of works with a cost. You can make an estimate for electrical work using the Business.Ru service.

An example of an estimate for electrical work:

After the contract between the contractor and the customer, an electrical store is selected where the purchase will be made (or the purchase of equipment is carried out by the client himself through the online store).

Design work is the first stage in the construction of a building. When designing a structure, the estimate takes into account the remuneration of specialists. Usually, estimates for design work are compiled according to special reference books, where wages and coefficients are calculated. Such a document has a small number of columns.

An example of an estimate for design work:

Estimates for repair work can be very diverse. It includes sections related to decoration or minor repairs.

An example of an estimate for repair work to level the walls in a room where radiators have already been installed:

Plumbing work is a group of works related to the installation and replacement of water and sewer pipes, as well as the installation and dismantling of washbasins, toilet bowls, faucets, radiators, etc.

Small private companies and individual entrepreneurs make estimates for plumbing work without taking into account methodological recommendations for wages.

A sample estimate for plumbing work is presented below:

As in the case of a general estimate for construction work, an estimate for roofing work usually includes not only installation, but also dismantling.

The picture shows a sample estimate for roofing work in an administrative building:

Welding work with a separate estimate is usually compiled only by professional estimators in large construction companies, taking into account methodological recommendations.

However, if minor welding work is performed, then the estimate for welding work can be performed in simpler programs for preparing documents. For example, in the cloud service "Business.Ru".

A sample fragment of an estimate for welding work:

If work is carried out with excavation of the soil or, conversely, its backfilling (in pits), such work is called earthwork.

The estimate for earthworks usually includes the cost of the work itself (salary to workers and the foreman), as well as consumables: shovels, bags, etc.

This is how a fragment of a sample estimate for earthworks, made according to methodological recommendations, looks like:

Dismantling work is a set of works related to the destruction of a building or part of it (for example, walls, windows, doors, etc.).

Typically, in such a document, in addition to the cost of dismantling, the fee for lowering garbage from the floor, collecting and removing garbage to a landfill is indicated.

Sample estimate for demolition works:

Installation work - a set of works related to the installation of something. The estimate for installation work includes the calculation of the price of equipment, as well as the cost of its installation.

In the Business.Ru program, you can create a similar estimate that will help you sell a set of goods for the installation of technically complex products. For example, when implementing "smart home" systems or an electronic barrier.

By the way, a sample estimate for the installation work of the barrier, which the store could print out for the client, is presented below:

Commissioning - a set of works after the installation of equipment: verification and adjustment of all processes. Usually, estimates during commissioning are made up in large construction companies, while taking into account the codes and positions of the standards specified in special reference books.

Sample estimate for commissioning:

Finishing work is the final stage of repair. For example, wallpapering, laying laminate, installing doors, etc.

A sample estimate for the finishing work of one of the office rooms is presented below. It includes finishing the ceiling, walls and floor.

Estimate for work and materials

An estimate for work and materials is a simplified type of estimate that is used for minor repairs. For example, if your store just needs to paint the walls, the sample labor and materials quote will only include the cost of paint and refinishing.

Estimate for survey work

Survey work is a list of works necessary to explore the construction site. The survey estimate includes both economic and technical work.

Economic calculations include studies that justify the benefits of building a building in this particular place. Technical is a complex of cases in the field of geology, geodesy, which are also carried out before construction.

The sample estimates for survey work mainly include the cost of wages, as well as the cost of transporting specialists to the site of the proposed construction (gasoline, car rental, etc.).

The concept of estimated cost in construction

The definition of the estimated cost is used not only by estimators, but also by all foremen who make estimates without taking into account standards. In the most general view, the estimated cost is the amount of money intended for construction. It represents the final amount on which the contractor and the customer rely to determine the amount of financing.

When deriving the estimated cost, prices for construction goods, equipment costs (rent, purchase), removal and delivery, wages for workers and their manager are taken.

The estimated cost is determined by direct and overhead costs, as well as the estimated profit of the organization.

Direct costs include the cost of materials, the operation of machines and mechanisms, as well as the remuneration of employees.

Overhead costs in the construction estimate are indirect cash costs that are associated with the organization of work. These include, for example, remuneration of the administrative apparatus, payment for the use of programs for compiling estimates and other documentation, the use of mobile communications, renting premises of the administrative apparatus, etc.

Estimated profit - money to cover the costs of contractors and incentivize the work of employees (for example, allowances for processing).

Top 5 mistakes in budgeting

When drawing up construction estimates, errors periodically occur. Here are the top 5 most common mistakes.

1. No budget at all. The customer meets with the foreman and finds out the prices for the work in words. The contractor was recommended by a friend, so the future client does not doubt his honesty and simply inquires about the prices in order to estimate the costs.

As a result, the amount of expenses for construction or repair exceeds all allowable limits. After all, if there is no specific agreement on materials, the contractor will buy the amount of building materials exceeding the required volume.

1. No scope of work. The construction estimate may simply indicate the amount of costs for a particular action (for example, repairing a utility room), but the scope of work does not appear.

As a result, it turns out that the contractor, when drawing up the estimate, indicated only the main work on this object, and forgot the additional, smaller ones (on purpose or by accident - it does not matter in this case). The client has to pay.

For example, in a store, the ceiling is leveled. The contractor decided to use mesh and a minimum layer of plaster. But during the removal of the old coating, very large joints between the plates are found, which requires 5 times more plaster consumption. The customer's repair costs are on the rise.

1. Additional work on the budget. This error may be random or special. Sometimes non-professional builders are not aware of a simpler technology and assume a more complex set of works. Additional work in the estimate may also appear intentionally in order to increase the cost of wages.
2. Exceeding the amount of materials in the estimate. Overestimating the amount of materials by more than 15% of what is required is not the contractor's insurance, but a mistake. Indeed, in order to draw up a good construction estimate, for example, for the repair of a store, it is necessary to measure all walls, windows, doorways, clarify the unevenness of surfaces, etc. However, rarely does a contractor approach calculations so thoroughly.
3. Indication of not all works in the estimate. An unscrupulous contractor can devote the bulk of the estimate to preparatory work. The customer, having not fully considered the estimate, but only after seeing the final amount, sees that the price suits him, signs the contract.

As a result, the contractor does the rough work and disappears. The customer, having carefully looked at the estimate, sees that he really paid only the preparatory part. As a result, such a “mistake” in the construction estimate leads to an overpayment.

If there is a need to repair an office space, then the question immediately arises of the mandatory preparation of an estimate for repairs. When contacting a construction company, it is better to first invite an estimator who will calculate everything. A correctly drawn up estimate for the repair of an office space includes parameters such as an indication of the materials from which the premises are built. This is due to the fact that the cost of repairs depends on the level of complexity, and work in an old building with brick walls is more difficult than in a modern monolithic one. The estimate also includes the names of the work to be carried out, the units of measurement for these types of work, the quantity, cost per unit and the cost of a particular type of work. As a result - the total cost of work. Moreover, each room is calculated separately. Some types of estimates include only the following parameters: materials, work, total (separately per square meter and total).
Ultimately, this document will allow the client to navigate the necessary costs, think over the types of repairs that are needed in the first place. The quality and cost of the building materials themselves can be negotiated with the contractors additionally. In addition, you can simply purchase the required amount of finishing materials yourself, and it is the company's responsibility to include the purchase of only rough building materials and the construction work itself. You can order an estimate from a company specializing in the production of such documentation in order to control the contractor and not overpay.
It should be taken into account that the cost of the work indicated in the estimate for the repair of office space may vary depending on the timing of the work, therefore, if you decide to sign the estimate presented by the company, you must indicate the timing of the order in it.
If before the start of the repair, its volume or individual points are not completely clear, then at the conclusion of the contract, an approximate (indicative) estimate for the repair of the office is signed. Individual paragraphs of such a document can be changed in accordance with changing circumstances.
If there is no time to draw up documentation yourself, and there is a desire to plan repair work in advance, then a typical estimate can be downloaded. In this case, it is possible to choose the option that corresponds to the planned repair.

This page presents some examples of estimates for construction and repair work.
This is examples of construction estimates on already completed (sometimes, by someone) works or abstract estimates on a typical roof repairs, building renovations, office renovations etc.

All the estimates presented here have one thing in common: all of them are compiled in the program Estimate 2007.

The estimates given here will clearly show you what it looks like estimate created in the program Estimate 2007.
The presented files may contain the same and others that ours can create: KS-2, KS-3, Invoice, Contract Agreement, etc.

For convenience, the list of estimates is divided into groups and each estimate is provided with a brief description.
Click on the title to download the estimate.

In the estimate, the cost of work and materials for the repair of a roof section made of metal tiles of a public building (not a private house) was calculated. According to the estimate, the following works are carried out: complete replacement of the metal roofing on the roof area with preliminary repair of the crate and processing of wooden elements with a fire-retardant composition. The area of ​​the repaired roof area is 730 m2.

Estimate for the overhaul of the soft roof of the technical floor. Roof area 1 300 m2. The estimate includes the calculation of the following works: dismantling of the old roofing carpet with garbage disposal, dismantling of inactive ventilation pipes, installation of a new sand concrete screed, priming and installation of a new two-layer roofing carpet from "Uniflex" on fiberglass.

Very revealing office refurbishment quote- 500 lines, 11 sections: general construction and finishing works, ventilation and air conditioning, water supply and sewerage, structured cabling systems, access control system and other works.

The estimate is one of the most important documents from which the repair, construction or reconstruction of any object begins. Drawing up an estimate for the repair of an apartment is a mandatory procedure, which is primarily necessary for the Customer. This fundamental document must be prepared as an annex to the contract.

ORDER APARTMENT REPAIR

The calculation of the estimate for the repair of apartments is carried out by a specialist - an estimator. To begin with, our specialist goes to the repair site, inspects the premises, makes measurements of the premises, gets acquainted with the condition of the floors, ceilings, walls, windows and doors, finds out the individual wishes of the Customer and receives the terms of reference.

Based on all the information received and the measurements made of the premises, project documentation, an estimate is made for the overhaul of the apartment. You can do without an estimate, perhaps, only when you carry out minor cosmetic repairs or partial renovation of the interior. But still, an estimate is always needed, a description of the types of work tied to the estimate undoubtedly gives a number of advantages when working at a construction site during repairs. Thanks to the prepared preliminary estimate, the Customer receives detailed information on the list of types of work and materials required for the repair, and also sees the exact calculation of the cost of these finishing works and materials.

A typical commercial estimate does not look like an Excel spreadsheet, which must indicate the types of work, units of measurement and cost. Our company uses the services of experienced estimators, we also constantly monitor the prices of building materials, which allows us to significantly save money.

You, as a customer, have the ability to control the progress of work and cost items. When choosing a contractor for work, it is the analysis of the estimate that gives a complete picture of the cost of work and allows you to evaluate the professionalism of the contractor.

We can immediately tell you that the prices for complex repairs are much lower than for individual types of work. Each order is individual! The cost of services depends on the types of work and their volume. Moreover, the larger the volume, the lower the price for repair and finishing work.

Sample estimate for finishing work

Sample estimate for draft material

For an approximate calculation of the cost of repairing premises, use our online calculator. On our online repair cost calculator, you can calculate the approximate cost of repair work with draft materials. You just need to choose the type of repair (redecoration, overhaul, renovation), select the name of the room in which you are going to make repairs, then enter the area of ​​\u200b\u200bthe room in square meters by floor, and the rest online calculator he calculates everything himself and gives out in the column Total Estimated estimated cost of your refurbishment.

Room renovation cost calculator - online

If you do not want to manually calculate the floor area or you did not understand something when describing the calculations, then you can use our calculator and calculate floor or ceiling area automatically.

For the calculation it is necessary measure in meters length, width of the room and enter the data in order by filling out the form and you will automatically receive a calculation floor or ceiling area in square meters.

Floor and ceiling area calculator

H We will not load you with tedious mathematical calculations. You only need to measure the basic parameters, and the wallpaper calculator will approximately calculate the required number of wallpapers for your room. Those who want more accurate calculations and measurements can read the article above. How to calculate how much wallpaper you need.

The preparation and subsequent filling of the estimate is deservedly considered the most important stage of any construction or repair work. In most cases, the design of a building or structure is completed with the execution of estimate documentation. In the case of performing small amounts of work, for example, repair or finishing, when the project is not being developed, an estimate is also necessary. This is explained by the fact that it serves as initial information for the development of many related documents necessary and important for the effective organization of work, in particular, the work schedule and the schedule for the supply of necessary materials and mechanisms.

Budgeting will become a much easier process if you entrust this business to professionals.

Form and sample estimate for work

In essence, the document in question consists of two parts:

• calculation of direct costs, which are determined on the basis of 2001 prices and are converted into current prices by multiplying by the corresponding appreciation index, set quarterly. Direct costs consist of the following elements:
  • Cost of materials;
  • the main salary of workers;
  • the costs of EMM (operation of machines and mechanisms necessary for the performance of work), including the salary of machinists;
  • calculation of overhead costs and estimated profit, made taking into account the standards in force at the time the estimate was made.

The disadvantage of this method is that the prices of 2001 used when using it quite often do not take into account the realities of today, since at the time of compilation many technologies and materials simply did not exist. However, in the construction of budget facilities and most private large-scale construction projects, there is no alternative to the base-index method today.

How to make a budget for work

As an example of a simplified form of an estimate for the repair of a room, the following table can be given.

The importance of good budgeting and budgeting

As already noted, filling out an estimate allows you not only to get an approximate amount that will cost construction or a certain amount of work. This value is necessary to determine the contract price of an object or stage of work, both for the customer or investor, and for the contractor, that is, the direct manufacturer.

But in addition to this direct functional purpose, a competent and modeled design of the estimate will allow you to plan the work in such a way that they are done as quickly as possible and at a lower price. In addition, the estimate also helps to determine the need for the necessary materials, which, in combination with the work schedule, will allow you to develop a schedule for their delivery.

The main tasks of the estimate

The development and filling of the estimate allows you to solve three most important tasks at once, which are always faced by any contractor and customer:

• determination of the cost of construction or any work. In modern conditions, the estimated price is the most important parameter, vital for all participants in the construction process. It is interesting for the customer not to overpay, and for the contractor - to receive a worthy reward for the work. A well-designed estimate allows you to take into account the wishes of both parties and get an amount that suits everyone;
• scheduling development. The timing of the construction of a building or the performance of any work is often no less important for the customer than their cost. The timely delivery of the object and, of course, the receipt of remuneration, possibly with a premium, depend on this. The estimate for work, made according to the model, provides the builders with all the necessary information for the development of the calendar plan;
• development of a schedule for the supply of materials. With the correct filling of the estimate, the need for materials and mechanisms becomes clear, which, in combination with the calendar plan, makes it possible to draw up another important document for the uninterrupted work of builders - a schedule for the supply of materials. Efficient construction organizations do not purchase materials for the entire facility at once - this simply freezes money that is much more efficient to spend on something more important at the moment, and also requires significant storage costs, etc. Also, any downtime of equipment and workers is extremely unprofitable, which is fraught with no less serious additional costs.

As a result, we can say the following: the preparation of an estimate allows not only to understand the cost of construction or a separate stage of work, but also to effectively plan their implementation.

Basic-index method for compiling and filling out estimates

There are several different cost estimation methods. When erecting large objects, when filling in the estimate takes place as part of the development of the project, the base-index method is almost always used. In this case, the estimated standards of 2001 and the conversion indices to current prices are used for the calculation.

Simplified form of estimate

Quite often, especially when construction or repair is carried out by the household method or at small facilities, a simpler estimate form is used, which consists only of calculating direct costs. It contains a listing of the scope of work and prices for them, which can be divided into the same components as in the option described above: the RFP of workers, the cost of materials and, if necessary, the cost of machines and mechanisms. In this case, the estimate form, after its execution and filling, looks like the one shown in the following photo:

When compiling and filling out such a simplified version of the estimate, the contractor's profit is established on the basis of his negotiations with the customer or the construction investor.

The form of an object estimate for the performance of work

Quite often, especially during the construction of large objects, several so-called local estimates are compiled at once, that is, separate calculations for each type of work performed. In this case, to obtain the total cost of construction, they are combined into a general object estimate, a sample form of which is shown in the following photo.

Object estimate

Drawing up and filling out an object estimate allows you to bring together all the information about the object under construction, even when the individual stages of its construction are performed by different contractors. Often, local estimates are also calculated by them. Therefore, the generalization of all disparate data is extremely important for any customer or investor.

Programs for drawing up and filling out estimates

Currently, there are many programs that are used in the preparation of estimates. They can be roughly divided into two groups:

Free. Placed on the network on thematic resources. They are freely available.

Professional. Used by professionals. To use it, you need to purchase a distribution kit of a service product.

In the first case, there is no particular need to describe programs, since they appear almost constantly, while having similar parameters:

• the ability to perform the most simple calculations;
• lack of updating of regulatory frameworks (if they exist at all);
• minimal functionality.

Professional estimate programs are used much more actively, since without them it is almost impossible to draw up high-quality documentation for any large object. The most popular products at the moment are the following:

GRAND Estimate

According to experts, the most widely used budgeting program. Its advantages are the ability to automate the entire range of cost estimates, the speed of making changes to the regulatory framework and effective technical support for the product.

Smeta.ru

The only program that really competes with the GRAND Estimate described above. The main advantage of the product is its ease of use, which allows you to work with it without having the professional knowledge of an estimator.

1C: Contractor (or 1C: Construction Organization Management)

These programs are not purely budgetary. However, they are quite popular due to the fact that 1C is used for accounting in the vast majority of Russian enterprises, including construction ones. The software products under consideration help to compile the necessary budget documentation; as a bonus, they are integrated into a single company management system.

turbo meter

An easy-to-learn and use program, which at the same time has quite serious functionality. It is not used as often as compared to GRAND Estimate and Estimate.ru.

WinSmeta, Rick and Bagheera

Software products whose peak popularity is in the past. However, a certain number of professional surveyors still continue to use them, which is explained by a number of undoubted advantages: wide functionality, editing, adjustment, etc.

The main mistakes in budgeting

There are several main types of errors that occur in the preparation and execution of estimates in practice. The most typical are the following:

Mistake 1. Insufficient detailing or excessive enlargement of the estimate. Any well-compiled estimate must necessarily contain a complete list and volume of work performed and, accordingly, prices for them. In practice, often the customer and the contractor, having found out that the price level suits both parties, agree on the cost of a stage of work, for example, the repair of one room. As a result, in fact, a situation is obtained when the actual volume of any work performed does not coincide with the initially estimated one. The result is a conflict situation, since it is not clear how to evaluate the rise in price or reduction in the cost of work;

Error 2. Inaccurate accounting of volumes. The basis for the construction estimate must necessarily be a competently and accurately drawn up statement of volumes, in the case of repairs - a defective statement. In both situations, the result of the budget execution also depends on the correctness of their preparation. An error at the beginning can lead to a rather serious distortion of the final cost of the calculation, since in most cases there is a multiplication by various indices and prices, so the error value increases all the time;

Mistake 3. Incorrect application of prices contained in HPES and TERs. One of the main problems of the basis-index method, the most common in real life, which was mentioned above, is the discrepancy between the existing types of work and those that are encountered in practice. Therefore, quite often it is necessary to use the available prices "as applicable". This is a special term coined by estimators for such a situation. The more "applicable" prices are used when filling out the estimate, the more likely it is that the final figure will be incorrect. Naturally, this should take into account the fact that customers are trying to use low "applicable" prices, and contractors, on the contrary, are the most profitable.

In any case, the preparation and execution of estimates should be considered an important and extremely necessary preparatory stage in modern conditions for any construction. It is better to entrust its implementation to professional and trained estimators, which will allow not only to form the optimal cost of work for the customer and contractor, but also to organize their effective implementation in the shortest possible time and at the lowest possible cost.